Translate a Full Document using Office 2010 and Microsoft Translator

Translate a Full Document using Office 2010 and Microsoft Translator

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The Wizard

Tips and Tricks by The Wizard

Translate a Full Document

using Office 2010 and

Microsoft Translator


I wish to introduce myself – I am The Wizard. I have much knowledge that I have accumulated through the years. I’ve heard tales of the challenges Global users like you face every day. With a twirl of my wand, I shall show you several options to accomplish your tasks using Office. I’ll teach you tricks so powerful  that you may see your productivity and efficiency magically increase.


The tips and tricks that I shall share with you today have to do with Translating a Full Document into another language.


If you’ve followed the teachings of The Professor, you know about ‘Using The Mini Translator’, which provides on-the-fly translation as you select a word or phrase and provides dictionary definitions of individual words. This is all well and good, but what if you wish to translate a full document in its entirety?  With the combination of Microsoft Office 2010 and Microsoft Translator, you can easily have an entire document translated into one of many different languages.


Some  words of wisdom.  You may see references to:  Windows Live Translator, Microsoft Translator and Bing Translator.  All these are powered by Microsoft® Translator.  So do not be concerned if you see one term or the other.



Let us begin with Word and translating a full document.


1.       Start your Word 2010 application and either open a document or type some text.


If you want to have Word give you 3 quick paragraphs of text - at the beginning of the Word document - type:  =rand()  and press the Enter key. If you want to control the number of paragraphs you'd like between the parentheses i.e.: =rand(5) and then press the Enter key.

Go ahead, try this special trick on your own... I'll wait.


2.       Now that you have text in your document, let us proceed to translate the document!

3.       Click on the Review tab, and then the Translate Button in the ribbon. 

4.       Click the Translate Document option.



5.       When you click on it the first time, it will bring up the Translation Language Options dialog, (or you can click on the Choose Your Translation Language option to see the below dialog):




6.       Here, you can choose what language you’d like to have your document translated from and into.  Click on the arrow in the From and To lists to choose the respective languages: 



7.   Once you’ve chosen the respective languages to translate the document From and To, – click OK to save the selection and close the dialog.


8.       If you had selected Translate Document in step 4 – you will be presented with the following dialog.  (If, in step 5 you had selected Choose Your Translation Language, now go ahead and select Translate Document as documented in step 4).  


The following dialog cautions you that the information in the document is about to be sent over the internet in unencrypted HTML format.  This means that there is a possibility that it could be captured by a third party.  Caution should be exercised if you have confidential or sensitive information in the document.




9.       If you elect to send the document for translation – an internet browser window similar to below will appear with your original text on the left and the translated text on the right.


Microsoft Translator is a machine translation engine. Machine translation is not intended as a replacement for a professional translation service and its use should be limited to the interpretation of the general intent of the text.


Take some time to explore around this window.  Notice:

·         As you highlight a sentence on either side (the original or the translated) – like magic it will highlight the matching sentence on the other side!

·         Observe the different options for ‘Views’ in the top right.



Alas, that is enough wisdom for today.  Practice this well, and next time, I shall show you more tips and tricks. 


If you have questions, leave a note below and I shall respond.


The Wizard

Oh, I must give credit to one of my apprentices, for assisting me in gathering this information for you.  Sandy Rivas is a Software Development Engineer in Test at Microsoft with the Office Global Experience Platform team.  Sandy is originally from Ohio in the United States - but she and her team work in Redmond, Washington, USA.  It is her team that is responsible for designing, developing and testing this magical feature.



The example companies, organizations, products, domain names, email addresses, logos, people and events depicted herein are fictitious. No association with any real company, organization, product, domain name, e-mail address, logo, person, or event is intended or should be inferred.

  • how do you scan a document and copy it to the translator program?

  • The first step is Optical Character Recognition (OCR) to convert the picture of your document into text.  You can learn how to do that in Office by following the link below, or conduct a quick web search to find several non-Office options for performing OCR.  Once you've scanned your physical document and used an OCR program to get a digital document, you can open that digital document in Word and translate it as described above.

  • Dear Wizard,

    I scanned a text document and saved it as a JPG (maybe not he right choice).  At home I opened Word and inserted the text document, then saving it as a Word Document.  I tried to use the Word Translate, so I opened the document in Word, selected Translate, picked from French to English and selected Translate entire document. The web browser opened up and there is a red X in a box, but the document is listed as a .TIFF.  It says translation 100% and it says Done, but there is no text in French or in English.  Can you help me?  Am I able to get this translated at all?  If so what am I doing wrong?


  • Dear User,

    It is not uncommon for images to not get displayed. There are a number of reasons for this varying from the web page containing unsupported image types to an Active X control which is blocked by your computer/network. Please go through the various troubleshooting steps listed under “Resolution” in Please let us know if you continue to encounter the issue even after you have tried all the resolutions listed in the link mentioned above.

  • Dear User,

    It sounds like you are attempting to translate the JPG image of your text document.  Images in a Word document are not able to be translated. If the document you are attempting to translate contains only a JPG image (of the English Text), then the behavior you are experiencing is correct, as the translator has no actual text to translate.  You must have text in the Word document (not just an image of the text) for the translator to work.  However, if you are attempting to translate a document with text alongside the JPG image (of the English text), and the only thing you see is a red X in a box in the browser, then there could be an issue with the browser. In which case, please refer to the troubleshooting steps listed under “Resolution” at

  • the above webpage has a drop down list for different countries that translates each page to the given language. How is this achieved?

    I have just purchased Office professional 2010 and adobe CS5.5.

    The wizard should be able to answer this…regards and thanks.

  • Hi Glen, technology for multilingual solutions varies, and I'm not sure which tikiwine uses.  If you're building a web page and would like to offer some on-demand translation, Microsoft provides a "widget" which you can drop on your webpage.  Your visitors can use the widget to switch the language of the page quickly - it sends your page content to the Microsoft Translator service, then updates the page's text in-place.

  • although i follow all the steps, when the internet  browser page opens up it is completely blank. Is my AVG firewall blocking something?

  • Hi Dorian, you may be on the right track, thinking along the lines of your internet connectivity.  Going into the specifics would be outside the scope of this blog, and might involve some details of your security which shouldn't be discussed publicly.

    I suggest:

    1. Verify you can access other internet websites without any problem.

    2. If you're using Office at work, contact your IT representative or help desk.

    3. If you're using Office at home, check your browser's proxy settings, your PC's firewall settings, and finally any security or proxy settings on your router/modem.

  • I have a document that I was able to successfully translate using the 2007 version of Word. I recently updated to the 2010 version of Word and the translation feature no longer works. The internet browser instead opens a blank page. Is there a reason why it would have worked in 2007 and not in 2010? The only variable seems to be upgrading to 2010 (other things such as my network settings have not changed).

  • Hi Brandon, I'm disappointed to hear that you're having difficulty with the feature, and I hope I can help.  Please try the following.  If these steps don't help you, then further assistance will likely involve some personal information - in that case, you should contact customer service by phone or by email.

    1. Check if any settings or updates were applied automatically by your browser.

    2. Verify that the service is properly “checked” (enabled) on the R&R Settings.

    3. Verify that you've selected your desired target language from Translation Preferences.

    5. Verify that your service of choice is currently available by going directly to WordLingo or Microsoft Translator from your web browser (in case the site is temporarily unavailable).

  • How can I send my translated document to someone else and still have them be able to see the English when they hover over the Japanese?

  • Sorry Barbara, it isn't possible.  However you could send the original (untranslated) document to another Office 2010 user, and then he or she could enable the Mini Translator to see both the translated and original text as you describe.

  • Dear Wizard,

    I followed the steps you stipulated and in fact it is an easy one but at the end, I keep getting the report that the page I am looking foe cannot be found. please what do I do?

  • Hi Ruby, can you tell me more?  Which web browser do you use?  If you go into Word's Research panel and use the translation there, does it work?

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